The following was brought up, in part, at the wildomar City Council meeting of December 14, 2016. My Public Comments were apparently deemed inappropriate for a local blogger as my comments must have hit the cutting room floor. Included at the end of this article are my Public Comments in there entirety from my notes.
Since the Measure Z Oversight Committee was charged with looking after the collections starting with the Breakfast with Santa 2013 that responsibility has been waning.
(The comingling of revenues raised by this event was questioned since the beginning with city staff and the city manager expressing their opinion that this was appropriate).
This event had been held at Wildomar’s Fire Station 61 since 1979 with volunteer firefighters making the pancakes. The station was always working with various community leaders and groups to come up with different fundraisers to help offset the costs of up-grading and purchasing new state-of-the-art equipment needed in helping save lives and property. In 2004 they served about 300 residents to raise money to replace its out-dated emergency squad vehicle. A new one would have cost about $80,000.
Today this event is monitored by the MEASURE Z OVERSIGHT ADVISORY COMMITTEE. This is made clear by the following statement:
The Special Event revenues reflect the Breakfast with Santa event wherein the City partnered with the Rotary Club.
The above line is found in the Measure Z Oversight and Advisory Committee Annual Report for FY13-14 on page 15 of the report found at: http://www.cityofwildomarparks.org/measure-z-documents
Also included in the above Annual Report is the following on Page 7 for the
BREAKFAST WITH SANTA 2013 (Held December 21, 2013)
Park Services Highlights
Breakfast with Santa event was conducted at the Fire Station on Gruwell Street. Over 250 guests participated in the event. Total net revenues were $1,109.63.
During December, the Breakfast with Santa event was conducted at the Fire Station on Gruwell Street. Over 250 guests participated in the event. Total revenues were
$1,644.00, expenses were $968.75, (refer to attachment 2). The revenues were
originally recorded in the general fund and now have been transferred (except $50.00 which will be transferred at the City’s mid-year report on 2-11-2014) to the Measure Z fund, where the expenses were incurred.
The above comments are included in Agenda Item #2.1 FY 2013-14 Mid Year Report, Staff Report Discussion of January 23, 2014
Also found at http://www.cityofwildomarparks.org/measure-z-documents
On January 16, 2014 the Wildomar Rotary Club received its cut
Voucher 202951 01/16/2014 Vendor 000214 Rotary Club of Wildomar
Invoice #11314 Breakfast W/Santa Fundraiser $484.37
Even in the most current Agenda Packet for the Measure Z Oversight Advisory Committee this event has its own line and budget in the financial reports
What has happened since the first year of the Measure Z Oversight Advisory Committee’s oversight of the event called BREAKFAST WITH SANTA
BREAKFAST WITH SANTA 2014 (Held on December 13, 2014)
May 28, 2015 Measure Z Oversight Advisory Committee Agenda Item #2.1
FY 2014-15 3rd Quarter Report
Page 8 of 20 shows that the city budgeted $4,200 and brought in revenue of $4,418.00. (December 2014 Breakfast with Santa)
The only expense found in found in the 3rd quarter report is Stan Argent- Breakfast with Santa 300.00
In March of 2015 the Wildomar Rotary Club received its half of the revenue generated after expenses.
Voucher 204466 03/05/2015 Vendor 000214 Rotary Club of Wildomar
Invoice #30515 Breakfast with Santa Fundraiser $1,339.00
According to City of Wildomar Vouchers (shown below) a total of $877.22 was spent on various supplies. The city also spent $1,177.11 on 4 Grills for community events add to that the $300 from the 3rd Quarter report above brings the total expenditures for the 2014 event to $2,354.33.
Revenue in of $4,418 minus expenses of $2,354.33 leaves $2063.67 divided by 2 gives the city of wildomar and the Wildomar Rotary Club $1,031.83
(How is it the Rotary Club received $307.16 more than the city)
Voucher 204188 12/18/2014 Vendor 000067 Petty Cash Invoice #79
Petty Cash Replenishment Breakfast with Santa $ 13.46
Voucher 204192 12/18/2014 Vendor 000186 Rightway
Invoice#59557 12/13/2014 Breakfast with Santa $ 209.90
Voucher 204238 12/30/2014 Vendor 000006 Wells Fargo
Invoice #121214 Breakfast with Santa Supplies $ 21.59
Invoice #121214 Breakfast with Santa Supplies $ 28.08
Invoice #121214A Breakfast with Santa Supplies $ 29.16
Invoice #170 Breakfast with Santa Supplies $ 93.31
Invoice #41847 Breakfast with Santa Supplies $ 12.48
Invoice #4900-5852 Four Grills for Community Events $1,177.11
Invoice #7 Breakfast with Santa Health Permit $ 87.00
Invoice #8055 Propane for Breakfast with Santa $ 252.83
Voucher 204262 01/08/2015 Vendor 000773 South Shore Deli Provisions, Inc.
Invoice #57073 Supplies for Breakfast W/Santa $ 308.00
Voucher 204295 01/22/2015 Vendor 000011 CR&R Inc.
Invoice #276984 12/16/14 Additional Pick-up Breakfast w/Santa $ 40.53
Voucher 204388 02/12/2015 Vendor 000067 Petty Cash
Invoice 81 Breakfast w/Santa $ 33.71
After all is said and done for Breakfast with Santa 2014 the Annual Report shows nothing.
Measure Z Oversight Advisory Committee Agenda Item #2.2
SUBJECT: FY 2014-15 Annual Report
Makes no mention of Breakfast with Santa Revenue (2014)
BREAKFAST WITH SANTA 2015 (Held December 12, 2015)
Now let’s look at the Breakfast with Santa 2015
July 7, 2016 Measure Z Oversight Advisory Committee Agenda Item #2.1
SUBJECT: FY 2015-16 3rd Quarter Report
(Page 7 of 14)
255-3556 Breakfast with Santa Budgeted $4,000 Actuals as of 3/31/16 $0.00
That is until December where the Agenda Packet shows the following
September 8, 2016 Measure Z Oversight Advisory Committee Agenda Item #2.1
SUBJECT: FY 2015-16 Year End Report – Pre Audit
(Page 19 of 110)
255-3556 Breakfast with Santa Budgeted $0.00 Actuals as of 6/30/16 $0.00
But what about all the expenses shown in the city vouchers listed below:
Voucher 205573 12/10/2015 Vendor 000649 Mint Print Media
Invoice #950 Banner for Breakfast with Santa $ 51.84
Voucher 205576 12/10/2015 Vendor 000526 Print Postal
Invoice #12537 Breakfast with Santa 2015 $ 340.20
Voucher 205577 12/10/2015 Vendor 000186 Rightway
Invoice #120115 Breakfast with Santa $ 209.90
Voucher 205697 01/14/2016 Vendor 000006 Wells Fargo
Invoice #00001 Breakfast with Santa Propane $ 27.77
Invoice #106 Breakfast with Santa 2015 Supplies $ 125.31
Invoice #1167803 Breakfast with Santa 2015 Supplies $ 28.08
Invoice #19 Breakfast with Santa 2015 Supplies $ 209.93
Invoice #451167793 Breakfast with Santa 2015 Supplies $ 30.24
Invoice #47100 Breakfast with Santa 2015 Supplies $ 32.31
Invoice #8992 Breakfast with Santa 2015 Health Permit $ 97.25
Voucher 205698 01/14/2016 Vendor 000006 Wells Fargo
Invoice #20232 Breakfast with Santa 2015 $ 15.60
Invoice #3161897 Breakfast with Santa 2015 Tarps $ 12.92
These expenses total $1,181.35
The Wildomar Rotary Club received a check
Voucher 206017 04/07/2016 Vendor 000214 ROTARY CLUB OF WILDOMAR
Invoice #40716 BREAKFAST W/SANTA FUNDRAISER $1,142.08
With no revenue recorded (not even from the 8 sponsors) not sure how that happened.
2015 is also the year the Mayor stated that the city’s proceeds would be used to purchase emergency radios for the city and some of it was
Voucher 205550 12/10/2015 Vendor 000006 Wells Fargo
Invoice #239019 CEMETERY EMER EMER RADIO SUPPLIES $ 33.92
Invoice #899103591108 CEMETERY EMER EMER RADIO SUPPLIES $ 29.64
Invoice #9585034 CEMETERY EMER EMER RADIO SUPPLIES $ 83.91
Voucher 205697 01/14/2016 Vendor 000006 Wells Fargo
Invoice #9960267 UV-5R DUAL BAND EMERGENCY RADIOS- CEMET $226.53
Voucher 205776 02/04/2016 Vendor 000006 Wells Fargo
Invoice #172663 Power Supplies for Disaster Net Radio $161.75
If the Rotary Club received their one-half then what happened to the rest of the city’s half amounting to $606.33
BREAKFAST WITH SANTA 2016 (Held December 10, 2016)
So far there are no numbers to look at, the most recent Quarterly Report for FY16-17 shows a line item for a budget of $4,000
Will the lack of accounting and oversight continue into the New Year. With there being as many as 15 sponsors this year the money will be substantial.
The next question that needs to be asked:
If Measure Z budgets for this event, are not the revenues the property of Measure Z.
If that is so, how is it the city can spent any of this money on anything other than parks related expenses.
My notes from the evening of December 14, 2016
Since the beginning of the Measure Z Oversight Committee the task of accounting for the Breakfast with Santa funds has belong to the committee, according to staff, with Measure Z funds budgeted for this event and the revenue line 255-3556 Breakfast with Santa one would believe this to be true.
For the 2013 Breakfast there was a budget of $1600, the committee saw most of the invoices and receipts and the results, $1,109.63 net revenue was included in the FY13-14 Annual Report. Of this $484.37 was shared with the Rotary Club
Since that time there has been virtually no accounting of the monies budgeted, spent or brought in.
Breakfast with Santa 2014 showed that $4,200 was budgeted, in only one quarterly report (the other quarters showed nothing budgeted) but $4,218 was brought in of which $1,339.00 was shared with the Rotary Club, a single expense of $300 was recorded. These numbers got no mention in the FY 2014-15 Annual Report.
Breakfast with Santa 2015 showed that $4,000 was budgeted but the quarterly reports show no expenditures even though $1,142.08 was shared with the Rotary Club. Per our Mayor the city’s cut was to fund Emergency Radios which this city spent $535.75 for such radios, what happened to the rest of the money.
Pre-audit numbers for FY15-16 show absolutely nothing budgeted nor any actual revenue brought in. There are also no expenses recorded.
For this years Breakfast with Santa 2016 $4,000 has been budgeted, we will have to wait and see if it gets any mention at all.